(Last update: 05/03/2008)

Membership management

• Increased interactions produce up-to-date Alumni information
• Alumni affairs can sort alumni into different sub-groups (example: full-time, past-time, constituent school) and by year of graduation
• Select and display sub-group listings
• Edit alumni information
• Tag members and retrieve/email tagged sub-groups
• View alumni giving summary
• View alumni activity stats, giving history and site usage.
• Categorize members by activity level
• Download all alumni into Excel
• Upload alumni from Excel or any contact management software
• Create opt-in sub-groups and allow alumni to choose join sub-groups
• Optimized data security (encryptions at all levels of the database and automated monitoring reports)

Email marketing

• Select one or several sub-groups of alumni
• Create and re-use newsletter templates
• Compose an email in HTML with the same options as a classic rich text editor
  • Attach images and files
  • Use mail-merge fields (first_name, last_name, company_name, password, etc)
  • Include images in the body of your email
  • Include event invitations with 1-click RSVP (see Events)
  • Include survey requests (see Surveys)
  • Include job posting links (see Jobs)
  • Include a profile link which allows alumni to easily update their profile
  • Enter a feedback button (“Was this email useful to you?”)
  • Schedule the dispatch of an email at a later date
• Save your email as a draft
• Publish an email (as a newsletter) on a web page
• Track opening and click rates
• Powerful automated bounced email management system
• Search sent emails with keywords
• Resend or forward past sent emails

Event management

• Create an event with title, description, date and location
  • Add a flyer and file attachments
  • Automatically create an event registration page allowing alumni to RSVP online
  • Automatic reminders
  • Automatic feedback/rating request sent by email 24h after the event
  • Cap event attendance
  • Waiting list management
  • Show/hide the list & number of attendees from the RSVP page
  • Allow or not alumni to post comments on the event page
  • Allow or not alumni to upload files to the event
• Grant access to events to:
  • Public
  • Alumni only
  • Sub-groups of alumni
• Hide your event from the calendar
• Sell tickets online (via Paypal or Google CheckOut or school e-commerce platform).
• Set different prices for different types of attendees (alumni, non-alumni, students, etc)
• Send invitations by email allowing alumni to RSVP in one click
• Events are posted on the Alumni Affairs calendar (can be posted on the school wide calendar)
• Events can be downloaded into Outlook and any iCal compatible calendar software
• Alumni can post feedback and ratings after the event
• Manage the registration process:
  • See the list of attendees, their comments and how much they paid for the event
  • Download attendees list into Excel
  • Sort list randomly for attendee selection
  • Keep notes about attendees
• Search events with keywords
• Download the full list of events into Excel

Files and photos

• When a file (document, flyer) is attached to an email or an event, the file is also stored on your group account. Files can be retrieved and reused for later emails/events.
• Upload standalone files and photos into your account
• Tag files and photos to group them into folders or albums
• Post comments for your photos and files
• Share your files/photos on a web page of your web site
• Share your files/photos with specific sub-groups of alumni

 

Administrative roles and privileges

• Enter admin positions and bios
• Publish the list of administrators on a web page
• Assign specific privileges to each administrator
  • Edit permissions
  • Edit alumni information
  • Send emails
  • Create events
  • Create forms/surveys
  • Edit web site content
  • Post alumni affairs news
• Receive notifications for specific events
  • New alumni
  • New alumni group leader appointed
  • New event registration
  • New form/survey answer
• Receive daily/weekly/monthly alumni group news summary by email

 

Gifts and giving

• Facilitate the management of:
  • Graduation class gift
  • Reunion giving
  • Matching gifts
  • School development campaigns
• Connectivity with school e-commerce platforms

 

Event Calendar

• All Alumni Affairs and alumni group events are posted on one single calendar
• Alumni can RSVP to events by clicking on an event
• Alumni can filter the calendar and only display certain group events. Hide/show events from desired groups in just 1 click.
• Export the whole calendar into Outlook, Google Calendar and other iCal compatible calendar software. iCal feeds are always up to date and can update themselves on your calendar software automatically.
• Export individual alumni group calendars
• Once logged on, an alum only sees the events for his affiliations/groups
• Text messaging invitations and reminders

Jobs & Career

• Dedicated section for alumni career services
• Can synchronize with existing school job posting system
• Create a job posting: title, description, employer, and application instructions
• Send job posting by email to targeted alumni groups
• Job postings are posted on the job listing page
• Lifelong learning with information classes that alumni can audit

Forms/Surveys/Polls

• A form is similar to a survey but with a different look and feel. A poll is a survey with just one question
• Create a form, survey or poll with conditional data input
• Send form/survey/poll invitation by email
• Make your form/survey/poll public or for logged on alumni only
• Assign your form/survey/poll to sub-groups of alumni
• Publish your survey on a web page of your web site
• Post your poll online, embed it anywere on the web
• View the answers of a survey/poll
• Download list of answers into Excel
• Download individual answers into Word or PDF

Social networking and community

• Keep your profile and picture up to date
• Profile page summary:
  • My alumni groups
  • My school friends
  • My inbox (including external email retrieval)
  • My events
  • My payments
  • My resumes
• My alumni groups features:
  • Detailed page for each group
  • Post on the group’s wall
  • Post group discussion threads
  • Post group photos and files
• My emails features:
  • View emails received from Alumni Affairs and groups
  • View external emails (Yahoo, Gmail, Hotmail, Lifetime school email)
• My events features:
  • All groups event calendar
  • My groups upcoming events
  • List of events you registered to
  • Reminders
• My school friends features:
  • Search other alumni and invite to connect
  • Exchange messages with friends
  • See friends photos, contact info and updates
  • See friends group affiliations
  • See friends resumes
• Alumni news feed
  • See who is becoming friend with whom
  • See who is attending events
  • See friends updates
  • See newly uploaded friends photos
  • Receive notification by email
• Connectivity with external portals and social networking web sites through:
  • eAlumniAffairs Facebook Application
  • Linkedin Widgets and API
  • iGoogle Widgets
  • Yahoo Group feeds

Alumni groups management

• Create and manage alumni groups:
  • Regional alumni clubs
  • Graduating classes
  • Sub-class groups (i.e. Business school "blocks")
• Alumni can explore groups, search by category or keyword and can sign up to several groups from the same page
• Alumni can pay membership dues online (into Paypal, Google checkout or your school e-commerce platform)
• Make signing up to your group on "invitation only" with a secret word
• When signing-up, alumni edit their profile information
• Group officers can customize their sign-up page with their logo, mission statement, specific sign-up instructions,and several membership options (price, membership duration).
• Group news can be published on the school-wide newsletter
• All groups events are published on one single alumni calendar
• All membership, events management and email marketing tools are available to the group

Alumni group web sites

• Alumni groups can create a complete web site in a few clicks with pre-generated web content:
• Home page ("About us")
• List of officers
• List of published newsletters
• List of published events
• List of published form/surveys/polls
• List of published photos and files
• Group contact information
• Group calendar and event registration
• Group sign-up and online payments
• List of news
• Mini news summary module
• Mini event list module
• Customize colors and top banner
• Create and edit personalized web pages
• Create members-only area allowing your alumni to log on
• Include any pre-generated content (above) into these web pages
• Group web pages by into sub-menus under one single menu item
• Allow visitors to bookmark your pages and subscribe to your RSS feeds

Alumni Affairs support and administration of the alumni groups

• Add/delete/edit groups
• View any group news from any of the groups
• View and email some or all group leaders in the system. i.e. email the heads for the groups only.
• Log on as a alumni leader in any group
• View the list of groups and their activity level indicators (number of members, logins, events, emails). Sort the list by any indicator.
• See and print charts with monthly stats on all data